Junior Accounts Payable Assistant
International Cargo Logistics (ICL UK) is looking for a Junior Accounts Payable Assistant to join our dynamic Finance Team. Their aim is to help drive the Accounts Payable team forward, assist with the day-to-day management of the purchase ledger. This is a fantastic opportunity for an individual to make a real difference in a growing team, support our international success and develop their career.
Responsibilities:
Code and input invoices into the system and scan all posted documents
Liaise with suppliers, warehouse, and other members of staff to resolve queries across multiple sites.
Reconcile supplier statements.
Correspond with suppliers to clear debt or balances for monies owed
Responsible for the archiving of documentation at the end of the financial year
Manage the transactional day to day activities across the teams in UK & India.
Work towards standardising the approval controls
Liaising with staff at all levels across the business
Enhance communication with vendors and customers
Maintain relationship with Management Accounts and Banking Team for all accounting deadlines
Resolve common AP errors and problems
Purchase to Pay queries to resolution
Preparation of Month-end payment schedule for local & overseas agents
Working on CASS files & other port upload files
Clearing of unallocated payments & credit
Working with Back-office to make sure all the invoices are posted / reconciled on-time
Clearing / managing of invoice/statement mailbox
Working with operations / billing dept to clear the pending invoices.
Ensure adherence to company policies and make recommendations and/or develop changes to office policies and procedures
Requirements:
Previous experience in the freight forwarding industry or fast paced environment is essential
DESIRABLE
Advanced Excel skills
The ability to work to targets, achieving objectives and meeting deadlines
Attention to detail, accurate when working under pressure and to deadlines
Excellent communication skills, able to build relationships with other departments
Ability to multitask, solve problems and take responsibility for resolution
Possess a positive approach to change
Good team player
Shift pattern: Monday – Friday
Working hours: 8:30 – 17:30
Junior Accounts Payable Assistant