This charity is passionate about helping young people, go places. It’s their thing. Do you like the sound of an unconventional career that gives you the freedom to work autonomously and challenge the norm? If so, this is the role for you.
The role
Needed: a Charity Administrator to join a small core team of creative, dynamic and talented individuals who are shaking up the industry by creating opportunities for disadvantaged young people to learn music performance and production skills, whilst addressing issues such as mental health and wellbeing.
This role sits at the centre of all of Young Urban Arts Foundation’s activities and is thus essential to their operations. It is, by design, a multifaceted role drawing on communications, Public Relations, business management and finance skills, with plenty of stretch opportunities and space to grow.
The charity
YUAF are committed to creating safe and engaging spaces for young people, away from the streets, where they can break free from the fears and barriers they face and develop into creatives of the future.
Their activities bring innovative and creative workshops right to the doorstep of some of the most deprived communities in London via their Outreach Media Bus, a single-decker bus converted into a fully equipped, multi-media studio, and via their outreach services in schools, youth clubs and community centres across London.
They love what they do and need the right people to help them fulfil their vision, people who are full of ideas, not afraid to stand out from the pack and have an extra spring in their step.
What will you be doing?
Marketing and Fundraising
- Work with the Marketing Manager to disseminate promotional material about YUAF’s Outreach Programmes to partners and their wider network. Responsibilities will include creating email updates to partners about their programmes and opportunities, managing listservs, and supporting the design of marketing collateral.
- Prepare and post mail-outs to trusts and foundations
- Maintain a Salesforce database of existing and new partners, funding applications and mail-outs
- Implement a system for collecting and organising marketing content from operations, liaising with Content Creators and External Consultants where necessary
- Research and scope potential corporate partners in line with YUAF’s strategic goal
Human Resourcing
- Support the recruitment process for new staff, including processing Disclosure and Barring Service checks; drafting and sharing employment contracts; ensuring Personal Information Forms are filled, and filing all documentation
- Support the onboarding of new staff, including developing training schedules for Interns and Trainees; dissemination Employee Handbooks and Policies; ensuring all staff are equipped with uniforms and ID Badges, and maintaining up to date records of staff files and data in line with the General Data Protection Regulation.
- Support the HR department to organise and prepare trainings for staff on YUAF Policies and values
Office Administration & Management
- Act as the first point of contact for external queries, including answering phone lines, responding to messages and managing YUAF’s email account. Tasks will involve safeguarding passwords, responding to emails, keeping folders organised and forwarding communications to relevant focal points as required
- Manage office resources and procurement to ensure supplies are all available and organised for easy access, replenished when required with expenses correctly tracked.
- Support Trustees to comply with all administrative components of legal, financial, operational and reporting rules and regulations
Outreach Media Bus Logistics Support
- Maintain updated records on drivers, assisting in the recruitment, onboarding and training of new drivers when required
- Ensure compliance with vehicle tax, insurance and emissions regulations
- Ensure the Bus is kept in excellent working condition and fuelled as needed, liaising with mechanics, depots and YUAF staff to ensure that any problems are swiftly reported and fixed
- Maintain an Equipment Asset Log to ensure all gear is kept in excellent working condition, with any problems quickly identified and monitored.
- Coordination of Risk Management
Who are they looking for?
YUAF are an inclusive organisation. Non-graduates are welcome, and they particularly welcome applications from BAME candidates. Please note that you must be eligible to work in the UK in order to apply!
Here are the essentials…
- Minimum 2 years of relevant experience, preferably with an Arts or Charity background
- Excellent written and verbal communication
- Excellent time management and administrative skills, including numeracy
- Confident IT skills, including knowledge of word processing tools, PowerPoint, Excel and Google Workspace functions
- Appreciation of marketing and social media methods
- A confident, outgoing self-starter able to get along with the rest of the team.
- Comfortable working in a remote-team environment, if required
And the nice-to-haves…
- Knowledge of Salesforce CRM and Upshot Evaluation CRM
6 reasons why YUAF are great to work for
- Driven by values
- Proud of the ‘family vibe’
- Supportive
- Collaborative
- Autonomous
- Friendly!
The process from here
- Apply via Feisty to send your application straight to the employer
- 1st stage informal chat
- 2nd stage virtual interview
- If shortlisted, a final F2F meet
- Offer!
More about Young Urban Arts Foundation
Young Urban Arts Foundation’s mission is to empower the lives of young people by strengthening mental well-being and building opportunities through creativity, ensuring every young person is seen, heard & celebrated.
Throughout their 12 years, they have helped over 18,000 young people and are known for delivering both empowering and creative outreach workshops in hard-to-reach areas where young people are at high-risk of child exploitation, being a victim of crime or do not have access to opportunities.
Their charity’s programmes are designed around prevention and built to drive creativity. Their multimedia bus workshops, which they take into communities, provides a safe and exciting space to inspire and build young people’s confidence. Their online workshops offer young people a way to feel connected and express their feelings and emotions in artistic and creative ways. They also deliver their programmes to schools, community centres and youth hubs. Working with partners, they provide young people with opportunities to gain further training or work experience, allowing them to build a long-term rapport and support system.